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Intuit — QuickBooks Premier

 

We review products independently , but we may earn affiliate commissions from buying links on this page. Terms of use. Intuit's QuickBooks remains the best small business accounting product available today. QuickBooks Premier Edition doesn't represent as big a change as some previous editions have, but the upgrades will help you hone in on your company's financial standing, improve the speed of your collections, save time completing transactions, and access your data remotely.

QuickBooks's competition is formidable. More Comprehensive Setup The beginning of QuickBooks 's startup process is similar to that of past iterations. It asks about your company's makeup, needs, and activities, and it then creates a backbone for your data and transactions. QuickBooks now also adds an option for more comprehensive setup, walking you through contact imports from Outlook, Yahoo, Gmail, or Excel. You can designate contacts as customers, vendors, or employees—or skip them.

Wizards walk you through the process of adding products, services, and bank accounts. This can all be done later, but upfront assistance may be helpful for new users.

Another step in the new startup focuses on common processes that beginning users might undertake, like bill-paying. Here, as in other steps, QuickBooks offers short videos that provide guidance. The QuickBooks Learning Center, a clearinghouse for tutorials, is still available. These tools and related guidance lay a good foundation for daily work, but I've often wondered why Intuit doesn't direct QuickBooks beginners to the Preferences window.

Many QuickBooks user problems could be easily resolved by changing a Preference or two. Competitors offer similar conventions for setup, but AccountEdge's optional Easy Setup Assistant is the most thorough and inclusive. A Familiar Framework QuickBooks hasn't introduced any major new accounting or interface conventions; nor did it need to. QuickBooks provides the tools required to manage your money and analyze your company's financial health quite competently.

It facilitates sales and purchases, payroll, inventory, and banking. You can create databases of people, products, and services; process numerous types of transactions; and get constant, real-time views of your business through reports and interactive snapshots.

These tools can be accessed through icons on the program's opening page. They're divided into related groups. The Company group, for example, offers links to screens that help you view your Chart of Accounts, peruse your items and services, and work with your inventory. Vendors' icons represent purchase orders, bills, and inventory.

Customer links take you to forms like sales orders and invoices, related charges, and payments. The Employee group, of course, helps you manage your payroll. And links in the Banking group trigger processes like check-writing and account-reconciliation.

Standards menus and a customizable toolbar also lead you to your destinations, offering a more comprehensive guide to the program's features. A window containing a list view of your items and services lets you both open records and use menus to work with individual entries.

These menus offer voluminous options for activities like editing and deleting items, creating forms and receiving items, running reports, and interacting with Excel. QuickBooks has formidable competition when it comes to interface and navigation. Peachtree is the weakest of the three, and year-old AccountEdge, which hit the ground running, remains quite strong in this area.

But QuickBooks has found the right balance between hiding critical tools and showing too much. Centralizing Operations Your customers, vendors, and employees, have "Centers" that consolidate operations and make it easy for you to find your contacts' informational records, explore existing transactions and create new ones, and interact with Office applications.

The Employee Center also houses QuickBooks' time and billing tools. Employees can enter single activities and weekly timesheets, and even download time data using TimeTracker fees apply.

Though not called a Center, the Company Snapshot consists work well to present related information in a fashion that will help you quickly get a good handle on your bottom line and ferret out key data. This snapshot consists of three individual screens that display financial information in a fashion not found elsewhere in the program.

This is a good place to start your day; it can help you spot trouble areas and see where you're excelling. The first screen, labeled Company, displays multiple mini-reports and graphs that are key to your company's bottom line, such as Account Balances, Customers Who Owe Money, and Expense Breakdown.

You can link directly from entries here to the underlying data and work on areas that need attention. The second screen, Payments, focuses on money owed your business. The third screen, Customer, is a new, very effective overview of individual customers. It offers a quick visual roundup of each customer's interactions with you, including average days to pay and open balance; recent invoices and payments; and graphs outlining that customer's sales history and best-selling items. All of these screens can be customized.

Moving Money Collecting money from your customers and paying your own debts is easier in QuickBooks , too. Transaction forms like invoices and purchase orders remain unchanged for the most part. You still select a customer or vendor from a drop-down list, select a class if necessary which lets you assign a transaction to a department, location, property, etc.

You can change the form type such as progress invoices or custom sales order invoices, for example and select terms and a due date and so on. You describe the goods and services exchanged by selecting entries from drop-down lists. Add a message at the bottom and indicate whether the form is going to be printed or emailed. Depending on the form, you may have the option to, for example, add time and costs that have already been recorded or select a location for a drop-shipment.

A taskbar contains icons for related tasks. Beyond standard processes like saving and printing, you can set up FedEx and UPS shipments; see a history thread for the transaction; set up mailings using Microsoft Word; and customize the forms' templates. If there are documents that relate to the transaction, you can easily attach them.

Transaction-processing is fairly similar in all three products; each would serve you well. Peachtree and AccountEdge let you see the Journal entries behind each transaction the debits and credits , which QuickBooks doesn't.

Forms in all of the products can be customized to include the fields that you want, and everyone supplies its own collection of related tasks. I'd call this a draw, given the flexibility and strengths each offers. Helping You Get Paid Intuit has added a feature to transaction forms that gives you a quick overview of the customer or vendor and your interaction with the company. A vertical pane to the right of the form displays contact information and any pending financial matters open balance, etc.

This tool brings some freshness to transaction forms, and it also shaves some time off of your prep by presenting information you might otherwise have to look up. Neither competitor offers this, though Peachtree lets you view related transactions. Another new feature in QuickBooks helps you manage one of the more unpleasant aspects of business: collections. The Collections Center tracks invoices that are almost due or that are in arrears. It displays the balance due and number of days late, and it provides a space for notes detailing your collection attempts.

Select an invoice, and an e-mail message pops up, ready to edit and send, with the original invoice attached. E-mails can now be sent via Yahoo, Gmail, and Hotmail, in addition to Outlook. No other app can match QuickBooks in this regard.

Batch invoicing also makes its debut in QuickBooks If you regularly send the same invoice to multiple customers, you can now select the recipients and dispatch the same invoice simultaneously.

And if you want a way to get the money owed you into your bank account faster who doesn't? You have to do a bit of setup, like filling out an online form to link one of your accounts to IPN and selecting a preference that includes a link to IPN on your invoices. You e-mail the invoice, the customer pays, and you get an e-mail saying the funds have been deposited.

It's an easy solution that may speed up your receivables. This remittance method is unique to QuickBooks, though both competitors offer tools for sending and receiving money electronically. Payroll, Inventory, and Reports Customers and vendors aren't the only people you'll be dealing with in QuickBooks: If you have employees, you'll have to immerse yourself in the world of pay types, deductions, Medicare and Social Security—and the dreaded payroll taxes.

Fortunately, QuickBooks makes the necessary calculations and automates much of the process. Intuit can even take over the whole shebang, if you want. The Employee Center contains the tools needed to create records for employees, enter time-based entries, and run payrolls.

Setup for a company payroll can be daunting, but QuickBooks simplifies it with a wizard that walks you through the process of defining compensation and adding benefits and deductions. Intuit offers five levels of payroll support. You prepare your own payroll using any of them QuickBooks, of course, does all of the calculations —the biggest difference lies in how payroll taxes are handled.

Two desktop versions are available, Basic and Enhanced. Basic does not offer Federal and state payroll tax form support, while Enhanced automatically prepares them for you, and lets you e-file them. No competitors have such varied offerings. QuickBooks' Achilles heel—especially in contrast to Peachtree and AccountEdge—is its inventory-tracking tools. Inventory doesn't even rank a Center or a menu. You can create and track records for items and services which aren't as thorough as the competition's , but there's no choice of costing methods and no item-pricing levels, for example.

You can, however, establish custom price levels for customers or jobs, which can be applied to items. And there are fewer reports.

Still, for many small businesses, QuickBooks' item-tracking tools will work fine. QuickBooks consolidates an impressive array of customizable reports in its Report Center, which lets you manage them by dividing them into type, memorized, favorites, and recent.

Select a report in any of the available categories, and you can see a mini-view of it and a brief explanation. You can also mark it as a favorite, see a more detailed description, and display it.

Reports themselves support every element of the program, corralling data you've painstakingly entered, lining it up in neat columns so you can quickly gauge company progress. A new report in QuickBooks , Balance Sheet by Class, tracks financial data by fund, department, or location. Like QuickBooks, Peachtree and AccountEdge provide customizable report collections that support their particular stable of features.